Job Description
About Us
We are a growing Canadian HR and recruitment agency dedicated to connecting talented professionals with leading employers across various industries. We are currently seeking a highly organized and detail-oriented Administrative Support Officer to join our remote team and provide operational and administrative support to our recruitment and HR processes.
Position Overview
As an Administrative Support Officer, you will play a key role in supporting recruitment operations, candidate coordination, and day-to-day administrative activities. The ideal candidate is highly organized, tech-savvy, and capable of working independently in a fast-paced remote environment.
Key Responsibilities
- Provide administrative support to recruiters and HR consultants.
- Manage candidate and client records in internal databases and CRM systems.
- Schedule interviews and coordinate communication between candidates and employers.
- Respond to emails, phone inquiries, and general administrative requests in a professional manner.
- Prepare employment-related documents, reports, correspondence, and onboarding materials.
- Assist with posting job advertisements on online job boards and company platforms.
- Maintain accurate records, digital filing systems, and confidential information.
- Support recruitment activities including applicant screening coordination and interview scheduling.
- Monitor and organize calendars, appointments, and virtual meetings.
- Assist with payroll documentation, invoicing, and other administrative tasks when required.
- Ensure compliance with company procedures, privacy regulations, and HR documentation standards.
Qualifications & Requirements
- Diploma or degree in Business Administration, Human Resources, Office Administration, or a related field is preferred.
- Previous administrative, office support, or HR/recruitment experience is considered an asset.
- Strong verbal and written English communication skills.
- Excellent organizational skills and attention to detail.
- Ability to multitask and manage priorities in a remote work environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Comfortable using virtual communication tools such as Zoom, Microsoft Teams, and CRM systems.
- Ability to work independently with minimal supervision.
- Strong problem-solving and time management skills.
Preferred Qualifications
- Experience working in recruitment, staffing, or HR agencies.
- Familiarity with applicant tracking systems (ATS) and HR software.
- Experience with remote administrative support.
What We Offer
- Fully remote work environment within Canada.
- Competitive salary based on experience.
- Flexible and collaborative work culture.
- Career growth opportunities in HR and recruitment.
- Ongoing training and professional development.